Maintenance Spread Sheet
Thread Starter
Racer
Joined: May 2020
Posts: 267
Likes: 128
From: San Antonio, Texas
Maintenance Spread Sheet
I have begun making a computer spread sheet for scheduled maintenance items. I would like to get them all written down in one place that I can check frequently. Also, with your own spread sheet, you can add items to personalize things. (They spread sheet would have an automatic computation of next due.)
Has anyone else done such a thing? You could just pencil in an approximate date on the calendar, have a list of items and next due, grease board (white board...my bad), turn it over to someone else to remember, etc.?
Any comments or ideas? Just a waste of time?
Has anyone else done such a thing? You could just pencil in an approximate date on the calendar, have a list of items and next due, grease board (white board...my bad), turn it over to someone else to remember, etc.?
Any comments or ideas? Just a waste of time?
Team Owner
Joined: May 2004
Posts: 82,175
Likes: 1,319
From: McKinney TX
St. Jude Donor '21-'22-'23-'24
My dealer has those items that will need service soon marked on the receipt he gives me when I have him change my oil & filter. That receipt also shows all the items they checked.
My last oil change 7 months ago indicated that my cabin air filter and engine air filter would need changing soon.
I'm a spreadsheet nut, but those items are a few that I don't put on one.
My last oil change 7 months ago indicated that my cabin air filter and engine air filter would need changing soon.
I'm a spreadsheet nut, but those items are a few that I don't put on one.
Safety Car
Joined: Aug 2017
Posts: 4,928
Likes: 2,338
From: Etobicoke (Toronto) Ontario
It's an OK idea. There's actually a couple of maintenance spreadsheets in the owner's manual that you could use as a basis for creating your own. As an example see pages 11-5 and 11-7 in the 2013 manual.
Pro
Joined: Nov 2020
Posts: 508
Likes: 313
From: New York
I made an Excel spreadsheet for each of my cars.
One tab is Service History, it has separate columns for service, accessories, insurance. Costs and who performed the service is recorded as well as the parts installed. I have mileage projections for the next oil change etc.
The second tab is called Gas Mileage. Each fill up is recorded and gas mileage computed. I keep track of cost per gallon and note any unusual factors affecting the gas mileage.
The third tab is called Specs. I list torque specs and parts numbers for key replacement items. I've been doing this for many years.
One tab is Service History, it has separate columns for service, accessories, insurance. Costs and who performed the service is recorded as well as the parts installed. I have mileage projections for the next oil change etc.
The second tab is called Gas Mileage. Each fill up is recorded and gas mileage computed. I keep track of cost per gallon and note any unusual factors affecting the gas mileage.
The third tab is called Specs. I list torque specs and parts numbers for key replacement items. I've been doing this for many years.
Safety Car
Joined: Dec 2007
Posts: 4,974
Likes: 148
From: Magnolia Texas
I don’t keep a spreadsheet on scheduled maintenance items as they don’t occur frequently unless I drive more. However, I do keep a record of all maintenance I have had done, the dates, who did it and the cost. I also have a record of every fill up, the type fuel and the cost as well. Of course the mpg for each tank full as well as cumulative average is calculated as part of the spreadsheet. To say I’m a little OCD is putting mildly 
Last edited by dpigguy; Jun 22, 2021 at 09:18 PM.
Drifting
Joined: Apr 2016
Posts: 1,286
Likes: 611
From: DFW Texas
Nope, I do it because it helps me balance the needs of 7 different vehicles. Mine is mostly based on mileage, but I think about the dates as well and that particular vehicle just has less mileage registered when I perform the service. I don't do it to be a benefit for the time of sale, but would make it available if the purchasing party is interested...that is if I ever sell a vehicle. 
I have a 3 on the list that range from 100k to 300k. My 2013 (purchased in 2016) Vette has the least mileage at 36k.
GD
I have a 3 on the list that range from 100k to 300k. My 2013 (purchased in 2016) Vette has the least mileage at 36k.GD
Team Owner
Joined: Dec 2012
Posts: 30,427
Likes: 1,609
From: Outside the Quick Stop N.J.
I did it for years, mainly because I had so many cars I would forget what I did on what car. 
Now I just keep a notebook in the shop and give each car a few pages. I get most of my parts from Rockauto, so I have my order history as a backup.
Now I just keep a notebook in the shop and give each car a few pages. I get most of my parts from Rockauto, so I have my order history as a backup.
Melting Slicks
Joined: Sep 2020
Posts: 2,130
Likes: 574
From: North AL
I've kept an Excel spreadsheet on vehicles for the last 15 years. I have columns for date, work done, mileage, cost and notes. I have found this info VERY helpful. I recently sold a 1998 Camry that I purchased with 88K miles in 2004 and sold it with 352K miles. I have every oil change, tire rotate, brake pads, rotors turned, etc documented. Car still has original starter(replaced contacts twice).
Needless to say.... very helpful info and excellent selling points for potential buyer.
Needless to say.... very helpful info and excellent selling points for potential buyer.
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Race Director
Joined: Nov 2017
Posts: 12,759
Likes: 10,657
From: Prosper TX/Austin TX
2020 C6 of the Year Winner - Modified
I have an excel spreadsheet with a separate tab for each vehicle. Columns for mileage, date, maintenance performed, reason (mileage or time), modifications/upgrades installed, parts used, purchased from, and performed by. Works for me. 
Instructor
Joined: Jun 2021
Posts: 129
Likes: 71
From: Wiesbaden, Germany
Does GM online not have a service like this. For my Jeep, Mopar.com has a location for me to put every service and maintenance performed. And if I had it done at a dealer, it would automatically upload to my profile.
Melting Slicks
Joined: May 2020
Posts: 2,135
Likes: 1,309
From: North Little Rock, AR
I keep a spreadsheet as well for basically everything I have done to the car. Mine consists of maintenance, mods, parts, and specs. I use the notes app on my phone and transfer info to the spreadsheet. I have gathered so much information on this forum that I will update part numbers and specs even though I don't need to do that work right now. Easy to reference for the future. I do the same on my other vehicles.
Drifting
Joined: Dec 2003
Posts: 1,493
Likes: 94
From: Westfield MA
When I get a car, I purchase a small notebook and write all the maintenance in there. I am a an aircraft owner and for the plane there is a logbook for the airframe, the engine and the propeller, it is standard practice. At my advanced age, I cannot remember all of the things that I did and when I did them as I tend to keep cars for a long time. I also put as much information as I can such as the oil type or part numbers, that can come in handy. Although it is not my reason for doing it, I can say when selling a car, buyers have been impressed by the maintenance records.
Intermediate
Joined: Apr 2008
Posts: 35
Likes: 16
I also use maintenance spreadsheets for all my vehicles. I will confess that I have handwritten sheets on a clipboard in the garage as well........
The info gets put on those immediately and then transferred to the computer later.
The info gets put on those immediately and then transferred to the computer later.
Melting Slicks
Joined: May 2009
Posts: 2,217
Likes: 638
From: Port St Lucie Florida
2025 C6 of the Year Finalist - Modified
2023 C6 of the Year Finalist - Modified
2022 C6 of the Year Finalist - Modified
2021 C6 of the Year Finalist - Modified
No spreadsheet but I do keep a folder in my desk with every receipt (other than gas) for what I’ve purchased since buying the car in February of ‘20.
Like the idea of backing up the receipts with an entry on the laptop.
Like the idea of backing up the receipts with an entry on the laptop.
Team Owner
Joined: May 2000
Posts: 53,785
Likes: 5,624
From: Plantation Florida USAF(Retired) 1966-1990
U.S. Air Force
St. Jude Donor '05 thru '26
NCM Sinkhole Donor
I created a spreadsheet on all expensive bought and done in the last 10 years of owners ship.
I also used one on my last Corvette.
I also used one on my last Corvette.
Le Mans Master
Joined: Jun 2011
Posts: 8,049
Likes: 330
From: Charlotte NC
St. Jude Donor '14-'15